We are looking for a versatile Administrative Assistant that can serve many roles within a growing commercial real estate team. The ideal candidate will have experience in administration and knowledge of commercial real estate. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Professional demeanor, excellent communication and top notch client/customer service skills are a must. If you enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we want to hear from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems. Emphasis on time management, self starter, organization and customer service cannot be stated enough.
This is a full time position (M-F 8:00-5:00 / 9:00-6:00) located in the Galleria area.
Responsibilities of Job Includes:
Key support for busy real estate team including management of Outlook calendars
Key support for managing director’s day-to-day activities both business and personal (travel, calendar, emails, phone calls, errands, etc.).
Coordinate and prepare meetings / meeting room
Understanding and handling of Real Estate general business practices.
Create and prepare marketing material
Maintains a professional office environment at all times.
Coordinate telephone calls, visitors, and incoming correspondence. Determine which interactions should be handled by which department or individual.
Serves as single point of contact for office equipment, facilities maintenance, technology and functional issues for the team.
Maintains adequate inventory of general office supplies.
Weekly errands for the office
Generates and distributes reports as requested
Maintain filing systems to ensure proper and timely handling of correspondence, documents, materials and records.
Utilize excellent business writing skills.
Interface with departments to create and organize document tracking spreadsheets as needed per department.
Perform other duties and functions as may be assigned
Responsible for typical administrative duties including answering phones, maintaining calendars, scheduling meetings, managing email, filing and file management, making copies, scanning, arranging travel, gathering meeting and other documents, distributing information, ordering supplies, etc.
Please send resume along with salary requirements to ****@*****.***
Job Type: Full-time
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